What buyers should specify
Documentation fit is often the difference between a usable RFQ and a stalled conversation. Submit the certificates and lab reports you need so suppliers can price comparable lots.
Spec fields to include
Attach buyer-defined fields early so suppliers can compare current lots without assuming price, stock, documents, or route readiness.
- origin preference
- bean count or grade
- moisture range
- defect tolerance
- bagging
- destination port
Buyer spec table
Use these fields as RFQ prompts. Typical target/range values are buyer-defined and must be confirmed against current lot documents.
| Field | Typical target/range | Why it matters |
|---|---|---|
| Origin | Buyer-defined origin preference | Origin affects documentation and quality expectations. |
| Moisture | Buyer must define tolerance | Moisture and defect levels drive acceptance checks. |
| Bagging | Jute bag size or buyer-specific packing | Packing affects handling and container planning. |
| Quality analysis | Supplier-confirmed lot evidence | Quality reports must match current lot and route. |
Common grades
- export-grade cocoa beans
- main crop lots
- origin-specific beans
RFQ document checklist
Ask for only the documents the buyer or destination requires, then wait for supplier-confirmed lot evidence.
- COA
- certificate of origin
- phytosanitary certificate
- quality and moisture analysis
Packaging and shipment notes
60-65 kg jute bags or buyer-specified export packaging. Quote accuracy improves when buyers include destination port, Incoterm, target timeline, and any mandatory certificates.
Destination questions
Origin Direct can only route a useful RFQ when the buyer defines the route and compliance context.
- destination port
- 1 MT trial or container demand
- origin preference
- quality and moisture report requirements
For a document-first checklist, review Cocoa RFQ documents.
Buyer-fit note
Cocoa demand is strongest when the RFQ includes intended use: chocolate, cocoa processing, trading, and ingredient manufacturing. Origin Direct uses this information to route qualified requests without promising fixed MOQ, price, or availability before supplier confirmation. Commercial terms remain supplier-confirmed before outbound follow-up.
RFQ routing and privacy
Origin Direct is an independent sourcing/RFQ desk. Buyer details stay private while requirements are reviewed, and anonymized supplier routing happens only for quote preparation after the buyer gives partner-sharing permission.
How the sourcing desk works